Administrative Assistant

CHS Harrisburg - Harrisburg, PA

The Harrisburg Center Administrative Assistant is excited to work for an organization whose mission is to support children and their families. The individual will be responsible for coordinating meetings and events, tracking tasks, and organizing communications and associated materials for the Center. The Administrative Assistant will ensure that events and communications remain on track and organized per the goals of the Center leadership team. This individual will provide administrative support to the Center Director and Center leadership team. Starting salary is in the range of $33,450 - $44,657 a year, based on expertise.


  • Greeting and assisting visitors, staff, and families to CHS Harrisburg
  • Performing general clerical duties
  • Experience with Purchase Orders, Invoices, and Contracts
  • Coordinating internal and external meetings and managing staff appointments
  • Maintaining and organizing paper and electronic files/records and easily tracking up-to-date documents and audit trails
  • Working closely with the CHS Harrisburg Center Director and CHS Harrisburg leadership team on ad-hoc activities and administrative duties
  • Taking notes, organizing calendars, and managing internal office events
  • Coordinating, consolidating, and disseminating information
  • Drafting correspondences, creating reports, and PowerPoint presentations
  • Sorting and distributing internal mail and arranging outgoing mail
  • Ordering, maintaining, and coordinating supplies for CHS Harrisburg staff
  • Developing new office procedures including fiduciary processes
  • Troubleshooting and coordinating repairs to office equipment
  • Replying to general public inquiries through email, telephone, or in-person
  • Booking conference rooms/calls, hotel, and travel for CHS Harrisburg leadership team members
  • Providing office oversight and other duties as needed


  • Bilingual (strongly preferred)
  • High School Diploma or equivalent
  • At least 3 years of experience in an administrative assistant role or similar (experience helping to launch a new office is preferred)
  • Commitment to the mission and values of CHS and MHS and demonstrated high degree of integrity as all MHS and CHS staff are considered to be role models for students
  • Demonstrated understanding of and ability to effectively work with low-income families
  • Comfortability with technology including MS Office Suite (Outlook, Word, Excel and PowerPoint) and/or willingness to learn
  • Excellent project management skills, including time management, organizational skills, ability to multi- task, and prioritize assigned tasks
  • Self motivated, enthusiastic, and cares about working in a mission-focused organization
  • Willingness to be held accountable and receive feedback
  • Ability to lift ~25 lbs., and be flexible with light physical activity such as opening filing cabinets and bending/standing as necessary
  • Ability to work in a fast-paced environment with changing priorities
  • Ability to proactively identify problems and implement solutions
  • U.S. work authorization and successful completion of pre-employment background checks and clearances

Who We Are and What We’re Looking For

At CHS, we are leaders passionate about early childhood education and community betterment. Our work is driven by the desire to endow children with the resources for educational and physical well-being, while supporting and empowering their families. We listen to the needs of our diverse community and adapt to give everyone a voice. We hold each-other accountable for bringing our best and most authentic selves to school every day, creating an environment of mutual respect.

We strive to build a team of individuals that is passionate about our mission, brings in new c

Additional Info

Job Type : Full-Time

Education Level : High School

Experience Level : Entry Level

Job Function : Customer Service, Finance, General, Administrative

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